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Minute taking: from preparation to publication
Who is it for and what is it about?
Taking responsibility for meetings and minute taking for the first time can feel daunting. How do you keep pace with discussion, decide what to record, and ensure sensitive information is handled appropriately without capturing every word? With the right preparation and clear understanding of your role, minute taking becomes far more manageable and professional.
This course provides a practical introduction to managing meetings and producing clear, accurate and effective minutes. It follows the full meeting cycle, from preparation and agenda setting to confidently capturing key discussions, decisions and actions, and producing minutes that meet professional and organisational standards.
Through clear guidance and practical examples, participants will build confidence in their ability to support meetings effectively and record outcomes accurately.
Course Content
• The purpose of meetings and the role of the minute taker
• Preparing effectively for meetings, including agendas, papers and layouts
• Understanding different types of meetings and minutes
• What to record and what not to record
• Capturing decisions, actions and key points accurately
• Managing discussion, pace and interruptions
• Handling confidential and sensitive information appropriately
• Structuring, formatting and writing clear, professional minutes
• Post meeting actions and good practice
Learning Outcomes
• Understand the full meeting cycle and the role of the minute taker within it
• Prepare confidently and professionally for meetings
• Identify what information should be recorded in formal minutes
• Take accurate, concise and well structured minutes
• Clearly record decisions, actions and responsibilities
• Handle confidential and sensitive information appropriately
• Produce minutes that are clear, consistent and fit for professional use
Course date: 22/07/26
Delivery: Remote delivery
Trainers: Matthew Reid
Cost: Member £145 / Non-Member £295
Book your place HERE or email info@share.org.uk
